Discover More About KCPOS EPOS, Stock Control, Accounts Integration and KC 365 Functionality

KCPOS brings every area of your business together in one complete, connected EPOS system to help you manage everything in one place. Discover more about the functionality of each area of our EPOS solution.

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Discover KCPOS Functionality Below:

Retail >Hospitality >KC 365 >Ecommerce >Stock Control >

  • Retail Functionality
    • Intelligent product searching by
      • Description
      • Stock Codes
      • Barcodes
    • Create custom layouts centrally or per location, branch or till
    • View stock levels of products across all stock locations
    • View product images and information on-screen
    • Search receipt history across all tills and remote locations
    • Print or email receipts, invoices, and delivery notes
    • Park transactions which can be re-called later
    • Barcode scanning, both fixed and wireless
    • Set individual user permissions or create templates and apply to many
    • Apply special offers and discounts automatically
    • Process refunds and exchanges


    • Issue credit notes with expiry dates
    • Sell and redeem gift vouchers as full or part payment
    • Product upsells and on-screen prompts
    • Take deposit payments for purchases
    • Collect customer details and setup loyalty customers
    • End of day cashing up procedure
    • Process on-account sales and payments
    • Training mode
    • Toggle items as VAT exempt
    • Dump codes to track miscellaneous items
    • Create new stock items via the till
    • Integrated card payments (Verifone, Optomany, SagePay, Adyen)
  • Hospitality Functionality
    • Capture table numbers
    • Auto-generate order numbers
    • Prompt for meal choices and upsells
    • Customer allergy prompting
    • Add and remove items from products with toggle modifiers
    • Create custom layouts centrally or per location, branch or till
    • Prompt for eat in or take out, with VAT shifting


    • Visual table plans
    • Digital kitchen management systems
    • Print to the kitchen or drink dispense areas
    • Process and track wastage
    • Integration with for mobile ordering
    • Mobile card payments for pay at table
    • Self-service kiosk option
  • KC 365 Functionality
      • Office 365 integration
      • Secure 2 Factor Authentication
      • Collaborate in Teams
      • Access business data in Outlook
      • Live system dashboard
      • Intregrated document management
      • Import and export transactions/data
      • Power BI integration & connector
      • Making Tax Digital HMRC Integration
      • Transaction Drilling & Audit
      • Transaction Approval Workflows
      • Basic Cashflow
      • Built in Debt/Credit management
      • Bank statement import
      • Multiple BACS file format
      • Reverse Bank Reconcillation


    • Manage stock and purchasing within 365 and automatically post financial transactions.
    • Manage stock in muliple locations
    • Multiple stock valuation methods
    • Live cost of sales posting
    • Raise sales orders & purchase orders via Barcode
    • Generate and print your own barcodes, with multiple barcodes per product supported
    • Size/colour stock variations support
    • Unit of measure support
    • Purchase order processing
    • Sales order processing
    • Standard and average costing methods
    • Process stock takes and report on the results
    • Maintain price bands and assign to customers
  • Ecommerce Integration
    • Automatically synchronise key data between your finance system and ecommerce platform
    • Synchronise up to your ecommerce
      • Price changes
      • Stock availability & information
      • Customer Specific pricing
      • New customer account details
    • Synchronise down to your finance system
      • New orders
      • Payment receipts
      • New customer account details


    • Plugin connectors available for Magento, Magento 2, Woo Commerce and Shopify
    • Easily connect any other ecommerce platform with simple custom scripts from your web developer
    • Connect your ecommerce back to Sage 50, Xero, Sage 200, Access Dimensions, Pegasus Opera, Advanced Exchequer and Business Cloud Essentials
  • Stock Control
      Stock Taking

    • Create immediate or scheduled stock takes and assign to your devices from the central control centre
    • Rapidly enter stock count figures on the table device
    • Select from Specified or Random stock take modes
    • Select from Seen (show expected quantities) or Blind (don’t show expected quantities) stock take modes
    • Issue stock takes by ranges of:
      • Stock code
      • Category
      • Warehouse/stock room location
      • Bin location


    • Generate reports on:
      • Defined stock take lists
      • Stock take variances
      • Exceptions (including optional cost and quantity variances)
    • Report instantly on stock take status including items counted, variances identified and uncounted items
    • Save stock take progress to return at a later time
    • Generate Stock Variance Tolerance Report to identify all stock variances over £X or over X units
    • Issue recounts and further investigations on items showing large variances
    • Stock Adjustments

    • Process inward and outward adjustments quick and easily through tablet device
    • Use reason code analysis to track stock write offs


    • Send stock adjustments for management authorisation before finalising
    • Inward and outward adjustments with free-text comments
    • Location Transfers & Replenishments

    • Easily move stock with direct and instant location transfers
    • Optionally set “in-transit” mode for goods current being transported between your sites
    • Request replenishment and fulfilment from the tablet devices
    • Send replenishment requests to head office or the central stock warehouse through in-built messenger


    • Print “in-transit” documentation
    • Trace stock movements between company sites with goods receipt processing
    • Goods Receipt

    • Book in stock at various detail levels including batch and serial traceability
    • Match goods received to purchase orders directly from your finance system
    • Review expected deliveries and overdue deliveries


    • Create partial receipts and identify part delivered orders
    • Create & print barcodes as goods are received
    • Sales Order Picking

    • Assign sales orders to devices from the control centre
    • Help with pickers with pick lists, stock details and bin locations on the tablet
    • Automatically plan picking orders based on the fastest route
    • Quickly identify orders to be picked today or late orders from the control centre
    • Generate picking lists manually, by location group or by customer


    • Assign one or multiple sales orders to a single picking task
    • Achieve wave picking to work on multiple orders are the same time
    • Create and print labels for despatch
    • Sales Order Packing & Despatch

    • Manage your packaging process ready for despatch
    • Configure package types including dimension and weight details
    • Assign picked sales orders to packages
    • Prepare packages for despatch with despatch notes and courier preparation
    • Integrate with ShipMate courier platform to access all the leading couriers
    • Select your courier of choice and print the required labels


    • Optionally allow ShipMate to select the best courier based on your shipping criteria
    • Link all despatches back to your courier billing accounts for traceability
    • Mark items as despatched on courier pickup and process the despatch back to your finance system to update stock levels
    • Receive courier updates back to the tablet to quickly see the latest shipping status
    • Stock Reordering

    • Auto suggesting of purchase orders to be raised based on:
      • Minimum stock level alerts
      • Historical performance analysis
      • Average and seasonal trend analysis
    • Barcode and Label Printing

    • Design barcodes and labels for printing
    • Assign stock attributes such as price and stock code to barcodes and labels
    • Suitable for shelf edge labels and product barcode stickers
    • Print labels VAT inclusive or exclusive
    • Automate printing during goods receiving and stock taking


    • Assign barcodes to products on the fly and link to your finance system
      • Stock take variances to recount or investigate
      • Stock adjustments to be authorised
      • Delivery status of items shipped by courier
    • In-built messaging system between control centre users and the tablet devices to raise queries and issue instructions

A KCPOS Success StoryTaskers

With over 60 years experience in the industry, this family-run company has expanded greatly. Taskers needed an EPOS system which could automatically transfer data into their accounts package. With the incredibly expansive inventory due to the wide offering of products, they required an EPOS and stock system that could handle and navigate their inventory.

View Full Case Study

We have the ability to do transactions we weren’t able to do before, it reduces the amount of human error and we’ve received really dynamic and excellent support.

Paul Schwartz, Taskers

Connect Your Systems, Save Time &
Delight Your Customers.

Our EPOS solution is so much more than just a till system. We’ve worked hard on making your life easier by creating just one connected solution that allows you to run your business, focus on customers and report on everything so you can make informed business decisions and keep your customers happy.

Benefits For Your Business

Understanding and streamlining every area of your business is important to ensure the growth of your company. KCPOS helps you manage each part of your sales process from the sale itself to stock replenishment and links them all together in a single system.

Benefits For Your Customers

The expectations we all have as customers are now higher than ever and as a supplier you have to ensure that you provide an outstanding level of customer service, fast delivery times and minimal mistakes in order to meet these demands.

Benefits For Your Business

Understanding and streamlining every area of your business is important to ensure the growth of your company. KCPOS helps you manage each part of your sales process from the sale itself to stock replenishment and links them all together in a single system.

epos providers

Understand your profitability by product, by branch or as a whole business.

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Manage stock and inventory efficiently, reduce stock wastage and speed up stock takes.

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Make informed decisions about your business by analysing accurate accounts information.

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Connect online sales platforms to maximise revenues streams and increase overall sales and profit.

Benefits For Your Customers

The expectations we all have as customers are now higher than ever and as a supplier you have to ensure that you provide an outstanding level of customer service, fast delivery times and minimal mistakes in order to meet these demands.

epos providers

Trade customers pay their ‘special’ pricing at any branch and can pay via their trade account.

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Walk into a branch and get instant info on stock levels and order processing/delivery times.

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Not sure of the price? Our haggle screens allow you to negotiate the price you want directly at the till.

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Customer service is made easy, with all info in a single system that can be accessed by your team.

No Idea Where To Start?
Book A Free Demo

We help businesses across the UK keep their EPOS connected so they can easily manage their business and focus on growth.

If you’re struggling with the challenges of separate manual processes from the till, to stock, to entering in accounts information and creating reports, reach out to us to discuss your current processes and find out how KCPOS can help you connect all areas of your business together in one solution.

Our advice and guidance is always free and we’re happy to talk to any business, no matter what stage of the thought process they’re going through. We have built our business on the values of trustworthiness and passion and will happily provide assistance to you, so if you want a chat, just get in touch.

Request A Free Demo
man sat at desk typing on computer

Stop Managing Your Business The Hard Way. Embrace A Connected EPOS System.

Whether you currently manage all of your business processes separately or still write out paper invoices and manually input them into accounts software, you might be ready to hear more about how KCPOS software can help you. Our connected EPOS system is easy to manage and gives you the power of information you need to help your business grow. Streamline stock control, allow customers to pay on account, integrate with your accounts package – just a few examples of how our EPOS system can revolutionise your business.

Person using a pos till

Manage Retail & Trade In One POS System

Serve trade or retail customers quickly and accurately with easy-to-use tills and POS.

  • Instant access to data on your customers, special pricing and stock on every till.
  • Intelligent offline mode allows you the freedom to continue selling without Wi-Fi.
  • Unique industry specific features, such as wholesale discounts and haggle screens.
  • Increase revenue with upsell opportunities at the point-of-sale, easily manage promotions and discounts at any till.
EPOS System >
Person using calculator and making notes

Intelligent Accounts For Easy Reporting

Easily connect your EPOS solution to your chosen accounts package and start reporting accurately.

  • Benefit from out-of-the-box links to Sage, Pegasus, Exchequer, Access, Greentree & Xero to get started quickly
  • Document every sale, whether in-store or online, with a direct feed into your chosen accounts solution.
  • Record all sales accurately and quickly without human intervention.
  • New products and customer information can be updated centrally for every till across the whole business – no matter how remote your branches.
Accounts Integration >
person using stock control epos

Stop Guessing, Know Accurate Stock Levels

Complete stock management that keeps stock levels controlled & customers happy.

  • Automated adjustments to stock levels after every sale both Ecommerce and in store.
  • Reduce the headache of stock takes with flexible stock take options that work for you and your business, including stock take reporting options.
  • Remote access to data and stock reports when you need them to help make informed decisions.
  • Instant stock visibility from multiple locations that can be assessed through tills or reports.
Stock Control >
person using phone to shop online

Complete Control Over Online Sales

Connect your any online sales from your website, Amazon and eBay to in-store stock and reporting.

  • Automatically record every online sale in your accounts solution as it happens.
  • Simply adjust on-screen stock levels when sales are made through online platforms or deliveries received.
  • Trust that your pricing and stock is always up to date onscreen prices and stock levels.
  • Synchronise your data and reports to online and in- branch sales to see an overview of your business or branch by branch performance.
Online Sales >

We Come Highly Recommended!

KCPOS is currently supporting businesses across the UK with their EPOS requirements. We currently have a 99% customer satisfaction rating and 98% customer retention rate.

Do You Even Need Support?
We’re so confident in our reliable tills that we do offer support, but we know you won’t need it.
Our simple service level agreement, guarantees a response in 1 hour and we aim to fix any issues within 8 hours. Don’t worry though, any mission-critical issues are escalated and prioritised, as we know how important your till systems are to the running of your business.

Request A Free Review
three women sat at table with a computer

We work with some large and influential names in many different sectors around the UK.

Read their case studies and discover how KCPOS has helped them to grow and become more agile.

View Our Case Studies

Contact 0800 0433 106