stock control and epos for retailstock control and epos for retail

Leverage EPOS for Advanced Stock Management & Superior Reporting

In today’s fast-paced retail and hospitality sectors, the secret to a robust bottom line lies in the mastery of stock management.

An Electronic Point of Sale (EPOS) system isn’t just a tool for transactions; it’s the central nervous system of your business’s operational efficiency. Here’s how a sophisticated EPOS system can transform your stock control and reporting, complete with real-life examples to illustrate the tangible benefits.

The EPOS Advantage in Demand Forecasting

EPOS systems shine when it comes to demand forecasting. With a keen eye on historical sales data and a digital ear to the ground for pipeline forecasting, EPOS tools help predict the ebb and flow of stock requirements. Whether it’s a sudden surge during the holiday season or a steady demand throughout the year, your EPOS system can help you navigate through with precision, ensuring you’re never caught off guard with overstock or, worse, stockouts.

Consider a popular café that experiences a predictable increase in demand for specialty coffees every winter. Using an EPOS system, the café can analyse sales data from previous years to forecast the upcoming season’s demand accurately. With this data, they order the perfect quantity of specialty blends ahead of the rush, ensuring every customer can enjoy their winter warmer.

The Power of Real-Time Stock Forecasting

Imagine the convenience of viewing your current stock levels, pending purchase orders, and forecasted demand, all at the click of a button. That’s the prowess of an integrated EPOS system. By calculating the delicate balance between stock on hand and expected sales, EPOS-driven stock forecasting equips you with the knowledge to optimise reorder points and maintain just the right inventory levels for seamless business operations.

A plumbing supplies trade counter uses their EPOS system to track current inventory against pending orders and projected sales. As the renovation season kicks in, their EPOS system identifies an uptrend in the demand for high-efficiency boilers. Armed with sales data trends and real-time inventory levels, the counter manager proactively orders an optimal quantity of these boilers. This foresight ensures that they meet the spike in demand head-on, without the risk of overstocking or missing out on potential sales due to understocking. The EPOS system’s predictive analytics empowers the trade counter to maintain a balanced inventory, perfectly aligned with the seasonal workflow of tradespeople and contractors.

Enhanced Stock Quantity Reporting

With the detailed reporting capabilities of an EPOS, stock quantity by location and bin is more than just numbers on a screen. It’s about actionable insights that guide the layout of your warehouse and the efficiency of your order fulfilment. High-demand items become instantly accessible, and time spent on order picking is drastically reduced, all thanks to the meticulous stock quantity reporting of your EPOS.

A cash and carry wholesale business employs its EPOS system to meticulously manage stock levels across its vast warehouse. The EPOS technology keeps track of sales trends, monitoring which products move faster in different sections – from beverages to cleaning supplies. For instance, it notes a seasonal surge in soft drinks and barbecue essentials as summer approaches. The system then intelligently recommends restocking these items more frequently to meet the seasonal influx of retail buyers. These EPOS insights facilitate not just the strategic placement of high-turnover goods for easy access but also the efficient allocation of warehouse staff to busier aisles. This ensures that the wholesale members can navigate the aisles swiftly, finding everything they need for their retail operations without delay.

Mastering Stock Ageing with EPOS

Your EPOS system is not just about keeping track of what’s in stock but also about knowing the shelf life of your products. Stock ageing features within EPOS solutions enable businesses, especially those dealing with perishables, to monitor and manage inventory before it hits the expiry date, thus minimising waste and maximising sales.

A building supplies store utilises their EPOS system to closely monitor the shelf life of time-sensitive products such as mixed paint, solvents, or certain construction adhesives that have a finite shelf life. The system’s stock ageing feature identifies products approaching their use-by dates. To avoid waste and loss, the store sets up targeted promotions for these items, attracting contractors and DIY enthusiasts who could benefit from purchasing at a discount. This not only accelerates sales of these time-critical products but also ensures that the store’s inventory remains fresh and up to industry standards. Additionally, customers benefit from the knowledge that they are purchasing supplies that are both fresh and fit for purpose, reinforcing their trust in the store’s commitment to quality.

Accurate Stock Valuations

Assessing the value of your inventory is as essential as managing it. With EPOS, stock valuations are accurate, reflecting the lower of cost or net realisable value. This precision ensures you have a realistic estimate of your inventory’s worth, safeguarding your financials against unforeseen market fluctuations and maintaining fiscal prudence.

A large retail chain specialising in home improvement and building materials operates over 10 stores across the region. Their centralised EPOS system meticulously tracks the real-time valuation of inventory, including a vast array of items from lumber and power tools to electrical fittings and plumbing supplies. By considering the acquisition cost, current market trends, and the potential selling price, the EPOS system provides invaluable data for each store’s management team.

When it’s time to introduce new product lines or phase out seasonal items, the EPOS system signals which items are ripe for promotions or need to be included in clearance sales. This ensures that across all stores, inventory is turned over efficiently, maintaining profitability and freeing up valuable warehouse space. For example, as energy-efficient lighting becomes more popular, the EPOS system might suggest markdowns on traditional lighting solutions to expedite their sale.

This approach not only enhances profitability but also keeps each store’s inventory fresh and aligned with consumer trends, ensuring that the retail chain remains competitive and responsive to the market’s evolving demands.

The EPOS-Driven Future of Stock Management

EPOS systems are revolutionising stock management with their ability to provide comprehensive, real-time insights. From a local artisan bakery that avoids the excess production of pastries to a bustling bar that never runs out of the hottest craft beer, EPOS systems are proving to be indispensable. By integrating customer feedback directly into the system, businesses can pivot and adapt their stock levels to align with customer preferences, creating a feedback loop that continually refines the stock control process.

As you look to the future, consider how an EPOS system can serve as the cornerstone of your inventory strategy. With the power of advanced analytics and real-time data at your fingertips, your business can achieve unparalleled operational efficiency and customer satisfaction.

Ready to harness the power of EPOS for your business? Explore our cutting-edge EPOS solutions and start transforming your inventory management today. Step into the future of stock control and make every item count!

Contact 0800 0433 106